Vendor Rates

Vendor Rates are used to model third‑party or pass‑through charges that apply in addition to Contract and Tow pricing. These typically represent services provided by ports, terminals, inspectors, surveyors, or other non‑towing vendors.

Vendor Rates are not towing rates. They are additive line items that can be applied conditionally based on service type, location, or asset characteristics.

Creating a Vendor Rate

Navigate to Rates → Misc Rates and click New Vendor Rate.

Each Vendor Rate represents a single billable service.

Core Fields

• Vendor – The company providing the service

• Description – Human‑readable description of the charge

• Rate – Base dollar value

• Minimum Dollar Value – Floor applied if calculated value is below this amount

• Unit – Billing unit (e.g. Lump Sum, Per Barge, Per Mile, etc.)

Service & Applicability

• Service Type – Categorizes the service (e.g. Fleeting, Tankerman, Survey, etc.)

• Average Duration - Days / Hours

• Port – Optional location filter

• Applies To – Controls what the charge is associated with (e.g. Load, Discharge, Interchange etc.)

These fields determine when and where the Vendor Rate is eligible to apply.

Surcharges

Vendor Rates can include one or more Surcharges.

Each surcharge includes:

• Name

• Type - Fuel or Water Level

• Base Rate ($)

Surcharges are added on top of the Vendor Rate and are evaluated independently.

Rate Conditions

Rate Conditions allow Vendor Rates to apply only when specific criteria are met.

Conditions can be defined using:

• Barge Types

• Barge States

• Box / Rake

• Horsepower (HP)

• Length

• Capacity

• Hours